1. How much does it cost to rent the hall?
The price is listed below along with what is included for Medina Hall. Dates are limited! We do not charge per person and all we do is rent the hall with chairs, tables, a bar, and Dj booth. You are free to bring in your own food, music and drinks and have as many guests upto 160ppl. If you have less people, you will have additional space to use for a dance floor or lounge area. The video on our website is for 150 people setup.
*Last minute bookings (3 weeks or less) qualify for a discount, please call for details.
The hall rental for rate for Medina Hall:
Monday – Thursdays
(-$600 discount for daytime functions)
Incredible deals. Rent just the Hall or have it catered
-Please call and ask for a discount if its a meeting, college event, company event or less than 100 guests Monday through Thursdays only excluding holidays
*Each party must pay the $75 clean up fee. At the end of the party we clean everything; you don’t have to touch anything.
*Insurance is included for each party, but sales tax will be added.
*Each additional hour is $150.
*The deposit is $500 and the balance is due the week before the party.
*All holiday prices are the same as the day of the week they fall on
*New Years Eve still available $2,495
2. What’s included with the hall rental?
▪ The price includes an allocated amount of hall rental time – choice of 6 hours in the evening or day; you can come in early to set up (2 Hours guaranteed, but we allow you to come in earlier if it is ready)
▪ Banquet Seats and tables included for our maximum capacity which is 160 people. We have a choice of long tables and round tables for you to choose from.
▪ Use of bar space w/deep freezer and ice containers.
▪ DJ booth w/ disco ball and dance lighting.
▪ 20 Wire Chafing racks to warm the food buffet style.
▪ You may bring in your own food, drinks, music, etc…
▪ If you like we can recommend decorators, caterers, and people for food service (Please use our vendors page)
▪ We also have additional rentals available.
▪ We do not provide the linen nor do we have utensils, dinnerware, glassware or toiletries.
3. When can I stop by to view the hall?
Please call us the day you would like to come visit the hall.
We usually show the hall Monday through Thursday evening between 6:00 pm and 7:00 pm.
Please call ahead of time! We only are present to show the hall if we are expecting you to come by. If you have additional questions, please call us at (718) 701-1673.
4. What is the cancellation policy?
Unfortunately, all deposits are final and non refundable. In rare circumstances, the customer will receive a partial refund of deposit (Subject to accommodation and discretion of the hall) In other words, please let us know as soon as you find out you have to cancel and we will try our best to work with you so everyone wins. If another party re-books with us for the same price you booked it for you are eligible to get back $250.
Life circumstances happen and plans change, so if you do have to cancel, please email us at email@example.com and give us your name, date of booking, and reason for cancellation and we will open up the calendar to look for another suitable candidate.
5. How much deposit is required?
Our policy is first come first serve. We do not hold dates for anyone. A $500 minimum deposit is required to hold and confirm the date of your choice. The balance is due one week prior to your party. You are subject to cancellation if balance is not paid in full one week prior to the party, unless you notify a Medina Hall Representative. If you do not have the full $500 deposit we always encourage our customers to leave a small deposit in order to secure the date and have a contract.
Party Planning Check List
|Done||Check List Item ||Tips & Notes|
|Hall Rental||If you want flexibility and great rates for your occasion, often the best choice is to rent a venue with ample space, banquet chairs, tables, and convenient hours. The first step of any party is choosing the date and securing the venue. Now its time for invitations.|
|Invitations||Choose something elegant or do it yourself. Find smart ways to save money by email cards, smart text messages, social networks, or phone call. Please feel free to ask for direction cards to include in the mail or you may copy and paste it from our website.|
|Videographer / Photographer||Choose a trusted videographer or camera man. If this gets too expensive then do it yourself with a digital camera. Capture the memorable moments.|
|Food and Drinks||Plan easy familiar foods. Cook your best dishes at home and/or have a licensed caterer provide you with the food of your choice.|
|Decor||Choose your color theme and then look for inexpensive things that fit in. Real or artificial flowers, lights, balloons, wall decor, party props, etc.|
|Entertainment||Dancing and live music or a DJ, is optional, depending on your budget. Background music is a nice touch. Medina Hall has optional choices of rentals.|
1. Projector Setup for slide show or video. Plug in your laptop and ready to play. —– $50
2. Lighting: You can choose our up lighting package to change the color of the entire room to your theme. ——— $75
3. Music: Use our professional in house sound system. Create a play list. Plug in laptop or mp3 player. ——– $100
|Limousine or Car||Decide how you will arrive to the function and what time.|
|Date||Choose a date that is perfect for you. Things to consider are the weather and the most important people that can make it the day of the party. Saturdays are usually the most expensive dates. Spring and Summer dates are usually booked well in advance. But its always worth a try to call for open dates. Last minute dates are usually a bargain. Medina Hall will always try its best to work with your budget and prices.|
|Allowed Access times||Make sure you allocate enough time to set up. Call hall day before and make sure you notify the time you will want to come in.|
Cutlery(Forks, knives, Spoons)
|You can use good quality disposables, or rent real china and cutlery. It’s a hassle to return the rental ones, and you will be charged for missing items or breakage. 1. Plates 2. Spoons, Forks, Knives 3. Cups 4. Napkins|
|Buffet Set Up Space||For buffet setup you can either rent elegant chafing dish for a low price or use our 20 wire chafing dish racks to heat up and keep food warm. Bring chafing dish fuel.|
|Additional equipment needed||Make a list of all possible equipment you will need to bring from home.|
1. Serving spoons,
2. Bottle Openers,
3. Paper towels,
4. Dish cloths.
|Set up crew||Get volunteers to set up tables and chairs and decorate. Make list of people.|
1.___________________________________________ Phone #________________________________________
2.___________________________________________ Phone #________________________________________
3.___________________________________________ Phone #________________________________________
|Tables: guests, head, buffet/food, dessert, bar, gifts, guest book,||Decide on how many tables will be needed and how to arrange the set up.|
1. Guests_________________ (Number of people)
2. Food for buffet_______________ (Number of chafing Dishes)
5. Guest Book
6. Main Table
|Chairs, Tables, etc. included||Banquet chairs and your choice of 20 long tables and 25 round tables are included. Dimensions of tables are as follows;|
16 x Round —- 48″ in diameter Each seat 5-6 people
18 x Long ——- 24″ x 72″ in length Each seat 6-8 people
|Staff||Medina hall can recommend licensed staff for service. Please ask for details if you need this.|
|Craft projects||Make things ahead of time that can be quickly set out as decorations, no last minute fussing, you won’t have time.|
|Party Props||Depending on your theme and type of party you can use props. Medina Hall has optional choice of props for rental. Just ask for what you are looking for. Baby Shower chairs are $25 for plain wicker chairs and $30 for white rocking chair.|
|Wall Mirror and Ceiling||Use tape or thumbtacks that wont damage the mirror or chip the paint. You can also hang things that are not too heavy off the ceiling.|
|Table linens or coverings||If the hall rental doesn’t include table coverings, arrange for linen rentals from a party supply place or purchase banquet table coverings in paper.|
|Candles, Lights, Confetti, etc.||These small touches make a big difference. Be very careful with candles if you children attending the party. Make sure what you have planned isn’t too messy or the hall may charge extra clean up fee.|